4450-R Food Service Management
Charging School Meals
The goal of the Williamston Community Food Service Department is to provide healthy meals to
all students on a daily basis. It is not the intent of school food service to deny a student a meal or
embarrass a student due to cafeteria charges. The purpose of these rules and regulations is to establish
consistent meal account procedures throughout the district to minimize the fiscal burden to the district.
The following guidelines will apply regarding charges.
Students in grades K-12 who do not have meal money to pay for their breakfast or lunch are
permitted to charge a maximum of three reimbursable lunches once their balance reaches zero. Students
who have reached their charging limit and request a meal will be offered an alternate meal which consists
of a bowl of cereal, a serving of fruit or vegetable and milk. The cost of the alternative meal will be
added to the outstanding balance. If a student has a charge balance, the school must provide a meal when
the student is using money to pay for the current day's meal or future meals.
The charging privilege pertains to complete school meals only. Students who have negative
account balances cannot charge a la carte items.
Cashiers will inform students when they get low on funds to let their parents know that they need
more money. When a student's account falls below zero in their account, the parent or guardian will
receive an email alert to notify that their student's account is in need of a deposit.
The point-of-sale system tracks all charges and payments. Students with unpaid balances are
required to pay their owed balance in full by the last day of each school year. No charging will be
allowed the last week of every school year to make certain that all debts are paid in full by the end of the
If a student is without meal money on a consistent basis, the administration will investigate more
closely and take further action as needed. If financial hardship exists, parents and families are encouraged
to apply for free or reduced price lunches for their child.
These rules and regulations are to comply with Office of Management & Budget Guidance for
Grants, per 2 CFR Part 200.426, bad debt (debts which have been determined to be uncollectable),
including losses (whether actual or estimated to be uncollectable), including losses (whether actual or
estimated) arising from uncollectable accounts and other claims, are unallowable.
Adopted: May 15, 2017